Job Title: ASSOCIATE PROGRAMME OFFICER, P2
Department/ Office: United Nations Environment Programme
Duty Station: BRUSSELS
Posting Period: 6 August 2013-5 October 2013
Job Opening number: 13-PGM-UNEP-29320-R-BRUSSELS (X)
Org. Setting and Reporting
The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. UNEP Division of Environmental Law and Conventions (DELC) identifies synergies and promotes the substantive collaboration among Multilateral Environmental Agreements (MEAs). DELC also encourages interlinkages between UNEP's programme and those of MEAs. This position is located in the United Nations Environment Programme, Division of Environmental Law and Conventions at the Brussel's office under the direct supervisor supervision of the Head of the UNEP Brussels office and secondly to the Division Director, DELC and will be responsible for the following duties;
1. Act as Focal Point for all communications and contacts with the European commission and the ACP Secretariat.
2. Act as quality control officer at administrative, technical and substantive levels in the programming, implementation and coordination of the European Commission ACP MEAs programme.
3. Closely follow-up and disseminate latest developments related to the Financial and Administrative Framework Agreement (FAFA).
4. Assist and facilitate specific queries from the regional hubs and executing agencies to the European Commission and the ACP Secretariat.
5. Follow-up in close working relationship with the European Commission and the ACP Secretariat on latest developments related to EDF 10th.
6. Advise DELC of all relevant European Commission, especially Aid Cooperation (AidCo) requirements regarding project implementation. This will include relevant EC rules and procedures. EC working modalities, visibility requirements etc.
7. Keep the ACP Secretariat fully up-to-date and regarding project developments and engage with the ACP Secretariat to obtain support and endorsement of the ACP Secretariat for selected activities, countries. etc .under the EC ACP MEA's programme.
8. Participate in meetings at European Commission level ensuring visibility to the EC ACP MEAs Programme and in any other ec ACP MEAs programme related meetings in Brussels.
9. In line with the EC ACP MEAs programme visibility and communication plan, plan and implement individual visibility activities, including preparing
the Programme Newsletter, updating the Programme website, etc.
10. Ensure appropriate dissemination or MEAs programme information through adequate channels (European Commission Network, ACP Secretariat network) and tools (meetings, UNEP Brussels Office Newsletter, EC ACP MEAs Programme newsletter etc).
11. Follow-up signed ACP Secretariat UNEP MoU and signed Joint Research Center (JRC)- UNEP Collaboration Agreement.
12. Responsible for all administrative and logistical arrangements as well as organisational aspects and hosting of the programme steering committee (PSC).
Support the production, review and quality check for PSC documents and reports and act as a quality control officer.
• Professionalism: Ability to perform a broad range of administrative functions, such as budget or work programme, human resources, database management; Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations; Shows pride in work and in achievements; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; Remains calm in stressful situations.
Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
• Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced university degree (Master’s degree or equivalent) in politics, finance, business administration or related area. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
A minimum of two years of progressively responsible experience in environmental field or related field. Working experience in an international organization or within the European Institutions preferably by the European Commission (EC) is an asset. Project management skills and knowledge of EC project cycle of operations are an asset. Sound knowledge and experience of the functioning of the EU institutions an advantage. Familiarity with EC, UN and UNEP financial rules and regulations is an asset. Ability to work independently with drive and creativity.
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another UN official language is an advantage.
Evaluation of qualified candidates for this position will include a substantive assessment which will be followed by a competency-based interview.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
1. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided.
2. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.